Create a Mail-out template


Fig 1

Any number of mail-out templates can be added into Park IT, the templates that come with the program are samples only and should not be used to communicate with your clients, use them to copy the codes of the 'auto fill' information etc.

New templates are created in 'Word' and the easiest way to get started is to open up an existing template in Word then set about re-wording and adding pictures etc. if required.

Fig1. shows the location of the existing templates.

Here is the procedure:
1. Open an existing template in Word.
2. Make all necessary changes to the wording etc. but be sure to leave the auto fill codes in tact, just insert them where you require them to be.
3. Re-save the document.

VERY IMPORTANT
The templates themselves are NOT word documents, although the symbol may suggest that they are. They are RTF documents (Rich Text Format). So if you are creating a new or additional template you must be sure to save it in RTF format, if you save it as a word document it simply will not work.

After you create a new template (you can create as many as you wish), by closing out of Park IT and then re-opening, you will see your new template in the list of 'mail-outs' as seen in Fig2.

To Print a Mailout
Simply select the client you wish to send to by clicking onto their booking strip. Then go to 'Reports' - 'Mail-outs' and select the mail-out you wish to send. The letter will print to screen then you can simply print it.